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Official Rules

NO PURCHASE OR PRODUCT DEMONSTRATION IS NECESSARY TO ENTER OR WIN. A PURCHASE OR PRODUCT DEMONSTRATION WILL NOT IMPROVE YOUR CHANCES OF WINNING. VOID WHERE PROHIBITED OR RESTRICTED BY LAW.

These Official Rules (the "Official Rules") govern The Great Maintenance Giveaway (the "Promotion"). By submitting an entry, each entrant ("Entrant") agrees to be bound by these Official Rules and by the decisions of SuiteSpot Inc., which are final and binding in all respects.

1. Sponsor

The Promotion is sponsored by SuiteSpot Inc., an Ontario corporation with its head office at 2 Sheppard Ave E #506, Toronto, ON M2N 5Y7, Canada ("SuiteSpot" or "Sponsor").

Correspondence regarding the Promotion, including requests for these Official Rules and for the name of the winner, must be directed to marketing@suitespot.ai or to SuiteSpot Inc., 1925 Grand Ave Ste 129, PMB 871720, Billings, Montana 59102-2776, USA.

The Promotion is not sponsored, endorsed, administered by, or associated with LinkedIn, the National Multifamily Housing Council, OPTECH, or any supplier of the Prize.

2. Promotion Period

The Promotion begins on August 12, 2026 at 12:00:00 PM Pacific Time and ends at the earlier of: (a) receipt by Sponsor of fifty (50) qualified Entries; or (b) November 18, 2026 at 12:00:00 PM Pacific Time (the "Promotion Period"). Sponsor's systems are the official timekeeping device for the Promotion. Entries received outside the Promotion Period are void, regardless of the reason for late submission.

3. Eligibility

3.1 Requirements

The Promotion is open only to natural persons who, at the time of entry and continuously through the date of the drawing: (a) are legal residents of the fifty (50) United States or the District of Columbia, excluding residents of the States of New York and Florida; (b) are at least eighteen (18) years of age and have reached the age of majority in their state of residence; (c) are employed in a maintenance or operations leadership role, such as Maintenance Director, Regional Maintenance Manager, or Director or Vice President of Facilities, at a multifamily residential owner/operator or fee manager that owns or manages five thousand (5,000) or more residential units (the "Organization"); and (d) are authorized by the Organization to enter the Promotion on the Organization's behalf.

3.2 Exclusions

The following are not eligible to enter or win: (a) residents of the States of New York and Florida; (b) current customers of SuiteSpot, meaning any organization party to an active contract and Order Form with SuiteSpot, and the employees of any such organization; (c) employees of vendors, brokers, consultants, and other software companies; and (d) employees, officers, directors, and contractors of SuiteSpot, and the immediate family members and household members of each of the foregoing.

3.3 Verification

Eligibility is self-declared at the time of entry. Sponsor verifies eligibility before the winner is announced and again before the Prize is fulfilled, and may require documentary proof of any eligibility requirement. Sponsor may disqualify any Entrant who fails to meet the requirements of this Section 3 or who provides false or misleading information.

4. How to Enter

4.1 Entry

To enter, complete and submit the entry form at suitespot.ai/the-maintenance-tools-to-outperform during the Promotion Period (each complete submission, an "Entry"). Entry is free. No purchase, payment, or product demonstration is required to enter or to win, and none will improve an Entrant's chances of winning. Entries that are incomplete, submitted by any means other than the entry form, or generated by automated script, bot, or macro are void.

4.2 Entry Limit

One (1) Entry per Organization. Where more than one Entry is received from the same Organization, only the Entry bearing the earliest timestamp is valid and all later Entries are void. Organizations that directly or indirectly control, are controlled by, or are under common control with one another are treated as a single Organization for this purpose.

4.3 Entry Cap

No more than fifty (50) qualified Entries will be accepted. An Entry that does not meet the eligibility requirements in Section 3 is void and does not occupy an Entry position. Subject to Section 11.1, if fewer than fifty (50) qualified Entries are received during the Promotion Period, the drawing proceeds among all qualified Entries received.

5. Winner Selection and Odds

One (1) potential winner will be selected by SuiteSpot in a random drawing from among all qualified Entries. The drawing will be conducted and announced live at the SuiteSpot booth at OPTECH on November 18, 2026 at 2:00 PM Pacific Time. Attendance at OPTECH is not required to enter or to win. Odds of winning depend on the number of qualified Entries received, up to a maximum of fifty (50).

6. Winner Notification and Verification

Sponsor will notify the potential winner by email and telephone using the contact information provided at entry. The potential winner must confirm receipt of the notification within twenty-four (24) hours of the drawing, and must return a signed declaration of eligibility, release, and acceptance of the Prize by an authorized representative of the Organization, together with a completed IRS Form W-9, within ten (10) business days of receipt.

Failure to confirm within the twenty-four (24) hour period, failure to return the required documents, return of any notification as undeliverable, or failure to satisfy the eligibility requirements results in forfeiture of the Prize. In the event of forfeiture, Sponsor will select an alternate winner by random drawing from the remaining qualified Entries. Sponsor will make no more than three (3) alternate selections, after which the Prize may go unawarded.

7. Prize

7.1 Prize

One (1) prize consisting of ten thousand United States dollars (US$10,000) in new maintenance tools and equipment (the "Prize"). Approximate Retail Value: US$10,000.

7.2 Award to the Organization

The Prize is awarded to the winning Entrant's Organization and not to the Entrant personally. The Prize is provided for the benefit of the Organization's maintenance operations and is not for the personal use or benefit of any individual. The Prize will be delivered to a business address designated by the Organization, and an authorized representative of the Organization must accept the Prize in writing.

7.3 Ability to Accept

By entering, each Entrant represents and warrants that their participation in the Promotion and the Organization's acceptance of the Prize do not violate any policy of the Organization, any procurement rule, gift or gratuity restriction, or any Applicable Law. Sponsor may require written confirmation from an authorized representative of the Organization that the Organization is permitted to accept the Prize. If the Organization is unwilling or unable to accept the Prize for any reason, the Prize is forfeited and an alternate winner will be selected in accordance with Section 6.

7.4 Substitution

The Prize is non-transferable. No cash equivalent or alternative prize will be provided at the request or election of the Entrant or the Organization. Sponsor reserves the right, in its sole discretion, to substitute a prize of equal or greater value, including merchant gift cards redeemable for maintenance tools and equipment, if the advertised Prize becomes unavailable for any reason.

7.5 Fulfillment

The Prize will be fulfilled within sixty (60) days of Sponsor's receipt of all required documentation under Section 6.

8. Taxes

All federal, state, and local income taxes, and all sales, use, excise, import, and other transaction taxes and duties arising from the award, delivery, or receipt of the Prize, are the sole responsibility of the Organization. A completed IRS Form W-9 is required before the Prize is fulfilled. Sponsor bears no responsibility for any tax liability of the Entrant or the Organization.

9. Publicity

Except where prohibited by law, by entering the Promotion each Entrant consents, and by accepting the Prize the winner and the Organization consent, to Sponsor's use of the Entrant's name, job title, and likeness, the Organization's name, photographs and video recordings taken at the announcement of the Prize, and any statements made about the Promotion, the Prize, or Sponsor, in any medium worldwide, for advertising and promotional purposes, without further notice, review, approval, or compensation.

10. Disclaimers and Limitation of Liability

10.1 Prize Disclaimer

THE PRIZE IS PROVIDED "AS IS" AND "AS AVAILABLE". SPONSOR IS NOT THE MANUFACTURER OR DISTRIBUTOR OF THE PRIZE AND, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, DISCLAIMS ALL WARRANTIES, REPRESENTATIONS, AND CONDITIONS, WHETHER EXPRESS, IMPLIED, COLLATERAL, OR STATUTORY, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY, TITLE, QUALITY, OR FITNESS FOR A PARTICULAR PURPOSE. ANY WARRANTY OF THE MANUFACTURER OR SUPPLIER IS THE ORGANIZATION'S SOLE AND EXCLUSIVE RECOURSE IN RESPECT OF ANY DEFECT IN THE PRIZE.

10.2 Release

BY ENTERING, EACH ENTRANT RELEASES AND HOLDS HARMLESS SPONSOR, ITS AFFILIATES, AND THEIR RESPECTIVE OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AND SUPPLIERS (THE "RELEASED PARTIES") FROM AND AGAINST ANY AND ALL CLAIMS, DAMAGES, LOSSES, LIABILITIES, INJURIES, AND EXPENSES OF ANY KIND ARISING OUT OF OR RELATING TO: (A) PARTICIPATION IN THE PROMOTION; (B) ANY TECHNICAL FAILURE, ERROR, OMISSION, INTERRUPTION, OR DELAY AFFECTING ENTRY; (C) THE ACCEPTANCE, RECEIPT, POSSESSION, USE, OR MISUSE OF THE PRIZE; (D) ANY DEFECT IN, OR INJURY, DEATH, OR PROPERTY DAMAGE CAUSED BY, ANY ITEM COMPRISING THE PRIZE; (E) ANY TAX LIABILITY ARISING FROM THE PRIZE; AND (F) ANY DISPUTE BETWEEN AN ENTRANT AND THEIR ORGANIZATION.

10.3 Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT WILL THE RELEASED PARTIES BE LIABLE FOR ANY CONSEQUENTIAL, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR ANY LOST PROFITS, LOST REVENUE, OR BUSINESS INTERRUPTION, ARISING OUT OF OR RELATING TO THE PROMOTION, REGARDLESS OF THE LEGAL OR EQUITABLE THEORY UPON WHICH THE CLAIM IS BASED AND WHETHER OR NOT THE RELEASED PARTIES WERE ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THE TOTAL AGGREGATE LIABILITY OF THE RELEASED PARTIES ARISING OUT OF OR RELATING TO THE PROMOTION WILL NOT EXCEED ONE HUNDRED UNITED STATES DOLLARS (US$100).

Nothing in this Section 10 excludes or limits liability to the extent such exclusion or limitation is not permitted by Applicable Law.

11. General Provisions

11.1 Minimum Entries

The Promotion is conditional upon Sponsor receiving at least ten (10) qualified Entries during the Promotion Period. If fewer than ten (10) qualified Entries are received, Sponsor may cancel the Promotion without awarding the Prize, in which case Sponsor will post notice of the cancellation at suitespot.ai/the-great-maintenance-giveaway-rules and will notify each Entrant at the email address provided at entry. No Entrant is entitled to any compensation, reimbursement, or other remedy in the event of cancellation under this Section 11.1.

11.2 Disqualification, Modification and Termination

Sponsor may disqualify any Entrant who, in Sponsor's sole judgment, tampers with the entry process, violates these Official Rules, provides false or misleading information, or acts in a disruptive manner.

Sponsor reserves the right, in its sole and absolute discretion, to modify, suspend, or terminate the Promotion, in whole or in part, at any time and for any reason or for no reason, including where Sponsor determines that the level of participation, fraud, technical failure, or any other cause makes the Promotion impractical or impairs its integrity or proper conduct. Where the Promotion is terminated after one or more qualified Entries have been received, Sponsor may, in its sole discretion, either award the Prize by random drawing from among the qualified Entries received prior to termination or cancel the Promotion without awarding the Prize. Sponsor will post notice of any modification, suspension, or termination at suitespot.ai/the-great-maintenance-giveaway-rules. No Entrant is entitled to any compensation, reimbursement, or other remedy in connection with any modification, suspension, or termination of the Promotion.

11.2 Privacy

Information submitted in connection with the Promotion is collected by Sponsor and is subject to SuiteSpot's Privacy Policy located at suitespot.ai/privacy-policy. By entering, each Entrant acknowledges that Sponsor will use the information provided to administer the Promotion and to contact the Entrant regarding SuiteSpot's products and services.

11.3 Winner List

For the name of the winner and the name of the winning Organization, send a written request to marketing@suitespot.ai or to the correspondence address in Section 1 within ninety (90) days after the drawing.

11.4 Governing Law

These Official Rules and any dispute arising out of or relating to the Promotion are governed by the laws of the Province of Ontario and the federal laws of Canada applicable therein, without regard to conflict of laws principles. Any legal action must be brought exclusively in the courts located in Toronto, Ontario. Nothing in this Section 11.4 limits any right an Entrant may have under the mandatory law of their place of residence.

11.5 Interpretation

The term "including" means "including without limitation," and section headings are for reference only. If any provision of these Official Rules is held to be invalid, illegal, or unenforceable, that provision will be limited or eliminated to the minimum extent necessary and the remaining provisions will remain in full force and effect. "Applicable Law" means applicable statutes, by-laws, rules, regulations, orders, ordinances, or judgments of any governmental or regulatory authority.

11.6 Entire Rules

These Official Rules constitute the complete and exclusive statement of the terms governing the Promotion and supersede any summary of the rules published on any Sponsor webpage, advertisement, or other promotional material. In the event of a conflict between these Official Rules and any such summary, these Official Rules prevail.

Last updated: August 12, 2026

SAM™ - SuiteSpot Agentic Model

The Great Maintenance Giveaway

Contents

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